NC Highway Patrol Retirees Association

Approved Minutes

North Carolina State Highway Patrol Hall of History Board of Directors Meeting
August 4, 2015

In attendance

Randy Glover, Fred Patton, Patty Petteway, Bill Ethridge, Troy Butler Kay Autry, David King, Charles Gould, Jr., Fletcher Clay, Ward Kellum

Also attending the board meeting was Captain John Ivarsson

Unable to attend

Larry Overby, Ed Maness, Matt Wike, Lacy Morris

Call to Order

Board Chair Randy Glover called the board meeting of the North Carolina State Highway Patrol Hall of History to order at 10:07 a.m. The meeting was held in the library at the Highway Patrol Training Academy in Raleigh, N.C.


Minutes

Board members reviewed the minutes of the June 2, 2015 meeting. Fred Patton made a motion to accept the minutes, seconded by Bill Ethridge, and the minutes were approved.

Standing Committee Reports
  • Bylaws Committee - No Report
  • Finance Committee – No Report – Chair position is vacant
  • Nomination Committee - No Report
  • Artifact Committee - David King reported the exhibit was taken down completely on 3 August 2015. The artifacts are stored at the Highway Patrol Headquarters.
  • Fundraising Committee - No Report


Treasury Report

Fletcher Clay reported for Ed Maness. We have $3,148.43 in the treasury. Board Chair inquired about any HOH donations.

Discussed with Ken Howard the closing and dismantling the display of the SHP Exhibit

The SHP exhibit was a success, and well received with over 75,000 people viewing. Mr. Howard suggested in the future we may want to have a person on site to answer questions. The museum staff offered the usage of the exhibit and space to help promote highway safety using TSI personnel.

The Spencer museum had an interest in the exhibit, however Ken Howard confirmed the exhibit would not be going to Spencer. Board members shared their concerns about the exhibit being displayed at the Spencer Museum. Fletcher Clay shared with the board how it shouldn’t be any concerns about our transportation museums. The Chief Deputy Secretary of the N.C. Department of Cultural Resource has a strict inventory process in place for museums therefore the HOH committee shouldn’t be concerned about missing any artifact items.

Board members shared feedback they received from people who had visited the exhibit.

Discuss with John Ivarsson, on behalf of the Patrol, future exhibit locations with other museums

John Ivarsson spoke with the Colonel about the usage of a room on the 1st floor of the Archdale Building to store the exhibit artifacts. Fletcher Clay shared with the board how the patrol didn’t take advantage of the availability of the room, space and exhibit at the museum. He wished it would have been more excitement about the exhibit. In the future it will be the responsibility of the Hall of History committee to drive the promotion of our exhibits. The committee has to decide what to do next, and when to do it. The Board Chair will draft a letter to the Commander asking for exhibit feedback, patrol usage and any input about the exhibit. Ward Kellum mentioned to include in the letter suggestions and ideas from the patrol for future exhibits. Fletcher Clay would like to know what, if any tangible benefits the patrol got out of the exhibit.

The exhibit was designed to be moved in parts. The committee would like to partner with the patrol during the state fair, and set-up parts of the exhibit. The fair exhibit could include a combination of recruiting and history.

The committee would like to make arrangements to set-up another exhibit. Fletcher Clay’s recommendations for the next exhibit:
  • Form a sub-committee to assist with future exhibits
  • Discuss man-power management
  • Discuss ideas and suggestions on how to rebuild enthusiasm about the exhibit
  • Form a partnership with retirees and the Retirees Association
  • Committee members should visit local clubs, businesses and communities to ask for help with Hall of History fundraisers

What part of the SHP Exhibit did the HOH fund?

The HOH funded all graphics and photographs

Use of the old “Troop “C” Communications Center as a location that the HOH may be able to utilize in the future

Board Chair spoke with Lt. Colonels Clayton and West about Troop C Communications Center. The center will be used as a training facility for Telecommunications. Board Chair will research other buildings.

Discussion / Suggestions in reference to Donation Tiers

Troy Butler reported on the six (6) Donation Tier Levels. They are:
  • Bronze $1-$499
  • Silver $500-$1,999
  • Gold $2,000-$4,999
  • Platinum $5,000–$9,999
  • Diamond $10,000-
  • Corporate Diamond $100,000 or more
Follow-up on Bridge Dedications

No new information. Ward Kellum informed the board that the process to obtain information is lengthy and difficult. The board chair reminded members that the board will be assisting the Patrol with the bridge dedications.

Discussions / Suggestions for Grave Marker images

Kay shared the grave markers and instructions on how to display the markers. Kay asked the board if they were interested in the raised letters for $11.50 or the stick-on for $1.16. Kay will wait for the results of Ed’s machine shop research. Fletcher Clay suggested using Correction Enterprises.

Possible Machine Shop information

No report. Ed Maness was unable to attend the meeting.

Discuss possible future meetings via “Conference Call” if needed

Troy Butler suggested testing a conference call prior to the October 9th meeting to see how it works. An email will need to be sent to confirm everyone’s email address.

Discuss status of 2015 tangible items – Storage Facility / Property

Board Chair advised the board members to continue looking for a storage facility and property. The board will carry these items over until next year.

Chair Randy Glover called attention to the following two agenda items as reminders for the board.

Letters of Agreement / Form Documents

Need to ensure these items are developed and their status are entered into the official minutes. Such as Items donated (suggested to utilize DOT or NC Museum forms), Sign In / Out Form for Volunteers to process artifacts, etc. Need a continuous list of persons who wish to donate items by name, address, contact information and item(s) to be donated. (Patty Petteway)

Maintaining a list of interested persons to play a role with the HOH

Discussion of names of interested persons to play a roll with the NCSHP Hall of History. (Need to maintain this list).


Old Business

Janet Sadowski has been in contact with the Board Chair, and has been working closely with Bill on the SHP history. She researched the original 37. Board Chair will contact her, and ask what she is willing to do for the HOH. Ward Kellum asked if Janet Sadowski would be interested in starting a HOH web site.


New Business

October Dates discussed:
  • Retirees Fall Conference October 8-11 Raleigh
  • HOH Meeting October 9th 9:00 am Training Academy
  • Governor’s Mansion Tour October 9th 1:00 pm Leave from the Hotel
  • 2015 Retirees Day October 10th 10:00 am Training Academy
  • N.C. State Fair October 15-25 Raleigh

The board had discussions on how to get the younger generation of retirees involved.

The Board Chair will request a time slot to speak at the Retirees Day opening ceremony. He will solicit help from retirees for future exhibits and fundraisers. A short power point can be created to show. The Board Chair will also inquire about setting up a Hall of History display.

There being no further business, on a motion made by Troy Butler, and seconded by Fred Patton, the Chair adjourned the meeting at 12:05 p.m.

Respectfully submitted
Patty Petteway
Secretary
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